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One of the toughest parts of organizing a theatre production in an academic environment is the calendar. Students on our campus do a billion and one things. And that’s not even an exaggeration. The same kids who perform in our productions are also active in student government and may even play a sport or two.
That means that the calendar has to be well organized, easy to adjust, and at our fingertips any time of the day or night. No longer can we rely on handwritten calendars that are only modified by the stage manager.
And this is true not only of the theatre, but of any type of business that requires scheduling multiple people at multiple times doing multiple things. So how do we do it at Theatre Westminster?
Digital Time Keeping
I have tried dozens of calendar programs and apps. I am in constant search of that perfect tool. In fact, this evening as I was finishing up the notes that you’re reading, I downloaded a new calendar app called Cozi. That app is another story, for a discussion about family related apps.
Today we’re talking about Google Calendar. By this time everyone has a Gmail account. Even people who don’t like email probably have a Gmail address sitting around collecting unwanted emails.
And then you have other people (like me) who have dozens of Gmail addresses, all for different reasons.
So using Google Calendar makes sense due to the pervasiveness of the Google brand.
But it comes down to more than that. The strength lies in how efficient the program is, and how easy it is to share with other people.
Is there a learning curve? Of course there is. It’s taken me about a year to really figure out the best way to use the program and how to incorporate it into my daily life. But in the end, it works well, and that’s what is important.
And when you’re done you can archive the calendar, and delete it from your list of calendars online. Just go to https://www.google.com/settings/takeout and the archive file is yours to keep. That way you can keep the clutter out of your calendar.
What calendar apps or programs are you using to stay organized? Let us know in the comments below.